Local & Long Distance Moving Tips and Hints

Helpful Hints & Timely Tips to make your move easier, safer, & maybe a little less stressful...

Moving and Storage Williamsburg, VADecide in advance which goods will be shipped and which will be sold or given away. Then, consider whether or not you would like the mover to pack and what other type of additional services you may want.

Call or email the movers you are considering and ask for an estimate. Get involved in the estimating process and try to meet with a moving consultant to survey your home and prepare a written estimate. Ask each prospective mover for how long his or her estimate is valid.

Be certain that the mover has marked all items that are "going" or "not going" on the survey sheet. The mover will prepare an estimate that will include transportation charges and charges of additional services that you requested. Keep in mind that if you decide to take more items or take fewer items, the cost of the move will change. Please inform the mover if there are any changes with your shipment. communication is the key factor for a successful move.

If you do decide to do your own packing or partial packing, remember that the moving company is not liable for damage to boxes packed by the customer. However, if there is obvious exterior damage at delivery, make a note of that on the inventory sheet of your shipment. the driver has the right to refuse to accept any carton that may be improperly packed. If the driver has to repack cartons that the customer has packed, additional charges will apply.

Please provide as much information as possible about unusual situations on either end so your estimates will be more accurate. Make the mover aware of any problems they may encounter at the delivery such as parking problems, road access, street accessibility, delivery time restriction, or if there are any stairs or elevators involved. The cost of your move can increase for such occurrences. Try to reserve a "parking space" for the moving van if your new home is on a congested street. If the moving crew has to carry your load more than 75 feet from the moving van to your door, you may be charged for excessive distance.

Some neighborhoods may prohibit trucks over a certain weight. The driver will then offload your possessions into a smaller vehicle and the charge for that can be quite expensive. Please advise the relocation consultant if you will anticipate this situation. in addition to that, advise the consultant if you are moving to a high-rise building where an elevator reservation is required. This can cause problems for the delivery schedule if the mover does not know about this in advance and additional charges will apply.

Ask the prospective mover what type of estimates he or she offers. there are two estimate options available, binding estimates and non-binding. Take the necessary time to understand your options. This could have a significant impact on the final cost of your move.

Compare all estimates for both weight and services provided by the prospective movers. To check the reliability of the moving company that you may use, contact the local Better Business Bureau (BBB) to inquire about the company's complaint record. Ask your friends, neighbors, and realtors for advice on area movers.

Be sure to understand the coverage for loss or damage of your shipment. All licensed movers must provide liability for the value of goods, which they transport, however there are different levels of liability. You must be aware of the amount of protection provided and additional charges that may apply. There are 3 basic coverage's:

  • Basic Carrier Liability
  • Declared Value Protection
  • Full Replacement Value

Glossary of Moving Terms:

Accessorial (additional) Charges - services such as packing, appliance servicing, unpacking, piano handling, or stair carries that you request to be performed. Charges for these services are in addition to the transportation

Bill of Lading - the receipt for your goods and the contract for transportation cost & services.

Binding/ Non-Binding Estimate - a binding estimate is an agreement made in advance with the mover that guarantees the total cost of the move based on the quantities and services shown on the estimate. A non-binding estimate is the mover's approximation of the cost based upon the estimated weight of the shipment and accessorial services requested. A non-binding estimate is not binding on the carrier or the home owner. It allow s for any unforeseen changes experienced by the homeowner.

Carrier - the mover providing transportation of your household goods.

Expedited Service - an agreement with the mover to perform transportation by set date in exchange for charges based upon a higher minimum weight.

Inventory - the detailed descriptive list of your household goods showing the number and condition of each item. Not done on local moves. Optional on long distance moves where only one family occupies the truck.

Storage in Transit (SIT) - temporary warehouse storage of your shipment pending further transportation.

Tariff - the mover's required, published price list of rules, regulations, rates and charges for the performance of interstate moving services.

Valuation - the degree of "worth" of the shipment.

Warehouse Handling - an additional charge applicable each time SIT service is provided. This compensates the mover for physical placement & removal of items within the warehouse.

Tips & Hints:

  • On site estimates are always more accurate
  • Comparing cost is prudent, however, let the mover's reputation be a major deciding factor
  • The common law of business balance prohibits paying a little and getting a lot.
  • Ask the Internal Revenue Service for information about tax deductions on moving expenses and what receipts you'll need to keep.
  • Two good ways to rid yourself of items that you no longer need: (1) host a garage sale or (2) donate to charities. These two techniques can help you raise a little cash or serve as a tax deduction.
  • While you are weeding out & packing items, this is a great time to have your rugs cleaned and old furniture redone.
  • Dispose of all flammable items such as matches, cleaning fluids, acids, aerosol cans, paint, ammo, & poisons such as weed killers.
  • Drain all the oil and gas from your lawn mower & yard equipment to ensure safe transportation.
  • At least one day before moving, defrost and clean your refrigerator & freezer.
  • Leave your present phone connected until after your move out date & make sure that you have a new phone connected before your move in date.
  • Confine your pets to an out of the way room. Tripping over Fido or watching Miss Kitty run out the front door, dampens everyone's day.
  • To prevent possible damage, televisions, stereos, computers, other electronic equipment & major appliances should not be used for 24 hours after delivery, allowing them to adjust to room temperature.
  • When packing yourself: limit box weight to around 50 pounds. The heavier the item, the smaller the box it should occupy. make sure all boxes have lids and are sealed with moving tape.